Executive Assistant

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Customer Service
Job Type
Date Posted
6th March 2018

Job Description


Computacenter is Europe's leading independent provider of IT infrastructure services, enabling users and their businesses. We get to know our customers, so we can respond to their needs - join us as an Executive Assistant to an Executive Director based in Hatfield or London and we'll get to know you as a person, not just an employee, so we can understand your interests and ambitions.

As a FTSE 250 PLC, we are rooted in core European countries, Computacenter combines global reach with local expertise. We operate Infrastructure Operations Centres and Group Service Desks across Europe, South Africa and Asia from which our employees provide user support in 18 languages. Customers with global requirements are served through an extensive international partner network, which mirrors the requirements of our European-headquartered client base.


Competitive Salary + Attractive Benefits Package

Based: Hatfield or London

Main Responsibilities

What will you be doing?

  • Extensive diary management
  • Booking and arranging meetings, including meeting and greeting external attendees, organising catering etc Meeting preparation, producing agendas, producing minutes and following up actions etc
  • Reviewing workload with Director
  • Administrative end to end project management
  • Management and vetting of emails, creating suitable responses on behalf of Director where appropriate. Prioritisation of emails and categorisation
  • Administration of direct reports' personnel issues, including holiday, bonuses, pay review submission etc
  • Dealing with and vetting of phone calls, internal and external
  • Monitoring expenditure approvals that come through to the Director, finding out additional information if required
  • Completing and submitting Director's expenses and mileage logs on a timely basis
  • Dealing with the Board, Audit Committee, Risk Committee, Group Exec, Directors and Senior level Executives on a regular basis
  • Assisting in the preparation of Board and Group Executive papers by strict deadline
  • National and International travel arrangements

Ideal Candidate

What do we need from you?

  • Demonstrable PA/EA experience
  • Has proven experience in diary management
  • Has produced agendas for conference calls and meetings
  • Minute taking and accurate production of actions and tasks taken from meetings
  • Expenses management and making travel arrangements
  • High level of attention to detail
  • Proven administrative experience and accuracy
  • Excellent interpersonal, literacy and numeracy skills
  • Ability to build relationships at all levels
  • Fast and accurate typing speeds
  • Self-motivated and able to maintain confidentiality
  • Able to speak German would be an advantage but not essential


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